Radiology Department Administrator
Director, Business Services
Job Reference: PVL 232188
How to apply:
Please visit https://jobs.hr.wisc.edu/en-us/job/508717/radiology-department-administrator and click the apply now button. To ensure consideration, applications must be receive by April 28, 2021.
The Department of Radiology Administrator directs the overall administrative activities of the clinical, educational, research and service responsibilities of the University of Wisconsin-Madison, School of Medicine and Public Health, Department of Radiology with unique linkage to and responsibilities for the UW Medical Foundation physician group practice. This position provides executive leadership for the administrative and financial activities of the Department of Radiology’s clinical, education service, research and community outreach missions. The position entails a high level of complexity that mandates a high degree of initiative and personal responsibility. The Department Administrator serves as a member of the Department of Radiology Executive Leadership, working closely with the Chair, Vice Chairs, and Section Chiefs to lead and direct the administrative activities of a robust academic department.
The Department has 10 subspecialty clinical Sections: Abdominal Imaging and Intervention, Breast Imaging and Intervention, Cardiovascular Imaging, Community Radiology, Musculoskeletal Imaging and Intervention, Neuroradiology, Nuclear Medicine, Pediatric Radiology, Thoracic Imaging, Interventional Radiology, and a collaboration with the Department of Neuroendovascular Intervention. The department consists of 115+ faculty, 25 fellows, 31 residents, 125 non-clinical staff. The annual revenue includes $148 million in patient care revenue, non-clinical revenue, and research awards.
The Department Administrator serves as the designee of and reports directly to the Department Chair and together are jointly responsible for the conduct and activity of the Department. In collaboration with the Vice Chairs and Section Chiefs, the position participates in and implements the strategic missions of the Department. The Department Administrator plans, directs, coordinates, controls, monitors, and evaluates all administrative and financial operations and activities of the Department’s mission of clinical care, research, education and service.
The Department conducts its mission related activities in a wide range of locations and the Administrator will have a collaborative working relationship with multiple organizations. These organizations include, but are not limited to: UW School of Medicine and Public Health, University of Wisconsin Hospital and Clinics (UWHC), UW Medical Foundation (UWMF), Veterans Administration Hospital (VA), UnityPoint Health – Meriter Hospital, UW Foundation, and regional hospitals and clinics. In addition, the Department has close working relationships with other University Schools and Departments, such as the Department of Medical Physics, the College of Engineering, UW Graduate School and the Waisman Center. The Department also collaborates with external research funding agencies (NIH, NSF, ACS, AHA) and translates innovation into clinical partnerships through research relationships with commercial entities and entrepreneurial spin-off companies.
15% PLANNING: Together with the Chair and in conjunction with the leadership team, provide leadership for the Department’s long term (strategic) and short-term planning processes, establishing planning objectives, timelines and measures of success. Coordinate and conduct analyses and recommend a course of action, or actions, to the Chair. Provide leadership for needs assessment and market analysis for new clinical and non-clinical revenue stream to coincide with the teaching, research, and entrepreneurial mission of the Department.
15% FINANCIAL: Serve as the Department Chief Financial Officer with fiscal responsibility for $148 million combined annual operating budget of the clinical and academic activities of the Department including physician group practice clinical revenue, professorship and endowment accounts, and grant awards. Monitor the financial operations of the department and the practice revenues, clinical billings and disbursements, participate in annual patient fee schedule review and ensure prudent accounting practice and compliance with all of the numerous rules, regulations, laws and bylaws that may apply. Negotiate financial and contractual arrangements with UWHC, other UW departments, the clinical group practice, outside hospitals and clinics, state and federal government programs. Analyze, develop and oversee the implementation of revenue enhancement strategies and initiatives, and the exploration and development of new departmental funding sources, such as clinical services, non-clinical services, federal and private gifts, fundraising programs, education packages by the faculty and staff. Develop, direct, and administer Department budgets for SMPH, UWMF, UWHC Affiliation agreements and participate in UWHC capital budget process, UW account budgets (101, 136, 233, 133, 135 125/325 161, etc.). Oversee the use of all departmental funds, including but not limited to SMPH, UWMF, UWHC funding, R & D, research and grant funds, gift funds, in-kind contributions, UW Foundation accounts and UWMF practice income and expenses. Monitor and report to the Chair and Vice Chair of Finance and Business Development on the financial operations of the Department. Develop budgetary projections and scenarios to maximize available services and uses of resources from multiple Medical Center entities.
Recommend agenda items and conduct the Department Finance Committee meetings, in collaboration with the Vice Chair of Finance and Business Development. Ensure adherence to prudent and generally accepted accounting practices, and compliance with all Federal, State, University, and third party payers’ rules, regulations, laws and bylaws that may apply. Oversee the identification and development of new department funding sources.
15% HUMAN RESOURCE MANAGEMENT: Collaborate and coordinate with Department leadership, SMPH and UWH HR regarding activities involving recruitment, appointment, evaluation, compensation, promotion, and professional development for faculty, academic and university staff. Primary responsibility for overseeing the faculty compensation plan exercise, UWMF year-end trueup exercise, and SMPH merit exercises to ensure timely distribution of faculty and staff compensation and bonuses on an annual basis.
15% LEADERSHIP: Recommend, develop, and enforce policy as requested by the Chair. Analyze issues and develop position statements to present Departmental response. Develop and write business plans and proposals on strategic initiatives for the department to make business decisions (example: Radiopharmaceutical Facility, faculty recruitment and workforce plans, IT infrastructure). Provide faculty education on issues so faculty can make an informed decision. Provide information and make recommendations as needed to the Chair. Develop a national presence to showcase important department initiatives, including giving talks for national societies on `best practices’ and within the department for resident, fellow and faculty education. Problem solve and troubleshoot issues on a regular basis on behalf of the department physician leadership.
10% RESEARCH ADMINISTRATION: Recommend, develop and enforce policy for research program management. Oversee administration of research programs, strategic planning, and research development. Oversee the activities of the Associate Director, Business Services for Finance and Research in coordinating the research infrastructure, primarily located in the Wisconsin Institutes for Medical Research in dedicated imaging sciences research space. This includes working with the Vice Chair of Research, the Associate Director and the Assistant Director/Research Administrator in planning, guiding, directing, and approving new programs and teams to carry out the research mission of the Department.
10% UW HOSPITAL AND CLINICAL IMAGING PROGRAM MANAGEMENT: Work collaboratively with the UWHCA Senior Director of Imaging Services to ensure adequate staffing and financial management and oversight of the professional and technical services of the UWHCA and UWMF Imaging facilities, including clinical activities in the Wisconsin Institute for Medical Research (WIMR) imaging sciences center. Together with the Senior Director for UWHC Radiology, ensure adequate faculty and staffing issues, office space assignments, and other operational issues to streamline the imaging activities of the Department.
10% CONTRACTING: Represent the Department in the negotiation of financial and professional services contracts, affiliated health care providers, private industry, regional and community hospitals and federal government agencies for the provision of professional services agreements. Prepare and monitor contracts and ensure timely review by respective legal entities. Oversee the Sr. Radiology Outreach Specialist in efficient implementation and oversight of these programs. Collaborate with and create memoranda of understanding with other UW departments for joint programs.
5% SPACE: Responsible for management of department office assignments and other teaching and research space. Represent the Department’s interest in the development, design and building of new construction and/or leased space. Measure the utilization of research and clinical space. Manage space allocations, support service, staffing and schedule, applications of technology for all faculty and staff. Responsible for compliance with fire code and safety. Coordinate the accurate completion of space surveys.
5% INFORMATION SYSTEMS: Administer the Department’s Information Technology Systems (IT) and provide direction to the IT staff regarding the computer infrastructure. Set priorities for the IT staff and ensure efficient project management. Ensure IT infrastructure meets the ever-changing technology needs of an imaging department. Plan, coordinate, and direct technological connectivity for clinical outreach sites.
Master’s Degree Required. Preference will be given to candidates with degrees in Business, Business Administration, Health Services Administration, Public Administration, Public Health, or significant related experience.
Ten or more years of progressively responsible professional experience with a record of significant accomplishments in managing complex organizations, departments, or programs, preferably in an academic medical center. A demonstrated understanding and recognition of the academic medical center’s multiple missions of teaching, research, clinical and community service.
Ongoing position requirements:
- Maintains a deep knowledge of academic medicine and strategies for success.
- Guides, leads, motivates and assesses professional teams.
- Participates in strategic planning and leadership by presenting and implementing ideas and processes.
- Demonstrates a commitment to diversity, equity, and inclusion that is evident in all aspects of administrative decisions and practices.
- Participates fully as a member of the department Executive Team.
- Assess new issues quickly and makes wise decisions.
- Inspires confidence and creates trust.
- Clearly articulates information in oral and written communication.
- Demonstrates excellent interpersonal skills with a variety of stakeholders within the department, school, campus and outside of the institution.
- Articulates the importance of striving to be an anti-racist department.
- Demonstrates a genuine commitment to courteous, sincere, and sensitive service and a positive, caring, patient and tolerant attitude in all interactions.
- Demonstrated ability with best practices in finance/budgeting, clinical revenue generation, human resources, grants administration, IT, marketing/communications, personnel development/management and facilities.
- Proven negotiation skills.
- Ability to provide values-based leadership and to promote this in others.
- Works well under pressure, prioritize workload effectively and delegate responsibility as appropriate.
Madison has a population of 255,000 (metro area 660,000) and is nestled between two lakes in south-central Wisconsin. Madison is the state capital and home of the main campus of the University of Wisconsin and its 44,000 students. Situated on a narrow isthmus, Madison shares many qualities with other well-known “college towns” like Berkeley and Austin – including a creative and educated population – but retains a small-town feel. There are many outstanding restaurants, an active theater community, live music, more than 250 parks, a plethora of summer and winter outdoor activities and good shopping – yet Madison is just minutes from the beautiful rural countryside. National groups and magazines rank Madison highly for being a very bike-friendly city and a great place to raise a family and is consistently rated as one of the best places to live in the country for quality of schools, housing affordability, standard of living, peace of mind, continuing education opportunity, adult education level, health, air access, traffic congestion and safety, and work force employability.
This Job Post expires on Thursday July 22nd, 2021