Department Administrator Clinical
Directs the administrative, business, financial, operational, grants, and human resources activities of the Department of Radiology and the Center for Imaging Research (CIR) while leading objectives and initiatives that reinforce the Medical College of Wisconsin’s (MCW’s) position as a leading innovator in healthcare through its academic and scientific missions. Efficiently allocates material and intangible resources to create an operating environment that recruits and retains the highest quality faculty and staff. Demonstrates a commitment to continuous improvement related to compliance with regulatory and internal policies, departmental resources, and department performance.
This position reports directly to the Department Chair and is a member of the Radiology Executive Committee. This position also has a matrix reporting line to the Chief Operating Officers of the Children’s Specialty Group (CSG) and Medical College Physicians (MCP) practices.
- Directs, supervises, and coordinates functions and activities of the Department of Radiology and CIR for MCW.
- Develops, implements, interprets and monitors adherence to organization and department policies, objectives, and operating procedures.
- Oversees human resources, compliance, grants, contracts, and financial management of the Department of Radiology and CIR.
- Represents the department on business and/or faculty affairs related to the institution and community.
- Develops, audits, and approves budgets and financial reports for grants, appropriations, endowments, and funding.
- Coordinates and leads department initiatives related to employment, benefits, and training collaborating with the Office of Human Resources.
- Oversees review, approval, and reporting of expenditures related to clinical, scientific, research, and community services as well as allocation of space and implementation of systems. Oversees human resources actions related to employee selection termination, salary, and disciplinary actions and decisions.
- Leads changes necessary to reach financial goals. Selects and directs business unit leadership and represents the department and institution as a whole to external authorities and constituencies.
- Responsible for the development, implementation, evaluation, and growth of Department of Radiology and CIR administrative operations to include information systems, and contract development, as well as system design and development to support all department functions.
- Inspires department by reinforcing MCW Code of Conduct, MCW values and missions, employee engagement, performance, and productivity to enhance departmental effectiveness.
- Identifies and leads objectives and coordinates with Department Chair, Radiology Executive Committee, affiliates, Faculty, and committees to implement change and development.
- Management of the clinical enterprise of the Department including measurement and improvement of physician and departmental clinical performance, interface with Medical College Physicians, Froedtert Health, Children’s Specialty Group, Children’s Hospital of Wisconsin, the Zablocki Veteran’s Administration Hospital, Tandem Health Partners, the Center for Diagnostic Imaging and others.
- Total Department FTE Employment: 171
- Operating Budget ($Mil): $75M
- Department Group: Clinical
- Faculty: 111
- Staff: 69
Knowledge – Skills – Abilities
Administration & Management – knowledge of business and management principles required for strategic planning, resource allocation, human resources administration, leadership, and performance management of people and resources.
Human Resources – knowledge of principles and procedures for recruitment, selection, talent development, compensation, benefits, and information systems.
Psychology & Counseling – knowledge of human behavior and behavioral motivators required to accurately recognize differences in ability, personality, learning, and motivation in order to effectively counsel and lead direct reports.
Communication & Media – knowledge of media production, communication, and dissemination techniques, methods, and best practices to effectively communicate information and provide feedback in a timely manner in a variety of forms.
Grants, Contracts, and Research Administration – knowledge of pre-award, post-award, and compliance considerations regarding grants and contracts necessary for providing feedback related to proposals and coordinating resources.
Tools & Technology – knowledge of desktop and mobile computers and technology as well as department specific analytical and scientific software. Understands database, enterprise resource planning (ERP) software, project management software, word processing software, and spreadsheet software.
Critical thinking skills – uses logic and reasoning to identify the strengths and weaknesses of alternative solutions or approaches to solve problems.
Speaking – applies knowledge of communication to speak in small to large groups to effectively inspire, persuade, or inform all relevant stakeholders.
Judgment and Decision making – effectively considers relative costs and benefits of decisions and anticipates scenarios in order to reach the most appropriate decision.
Oral comprehension and expression – ability to exchange information presented verbally in a manner that can be understood at multiple organizational levels, aptitudes, and levels of experience
Written comprehension and expression – ability to form, deliver, and receive ideas presented in writing in a manner that can be understood at multiple organizational levels, aptitudes, and levels of experience.
Problem sensitivity – ability to anticipate when barriers or obstacles might arise and then proactively taking action to removing barriers or workplace challenges.
Building: Froedtert Hospital
Reports to (Title): Department Chair, Dotted line reporting to Chief Operating Officers for CSG and MCP
Direct Reports (Titles): Associate Department Administrator, Director of Imaging Informatics, Vascular and Interventional Radiology Division Administrator, Business Operations Coordinators, Education Program Manager
Collaborates with (Titles): Senior Administration, Department Administrators, Chief Administrators, Practice Leadership
Appropriate education and/or experience may be substituted on equivalent basis
Minimum Required Education: Bachelor’s Degree
Minimum Required Experience: 10 years management experience in radiology and/or academic medicine
Field: Business Administration or Healthcare Administration
|Workweek||Full-time role with expectations for coverage during core business hours and flexibility required as necessary to accommodate business needs.|
|Position Category||Business Unit Leadership|
Work requires occasionally lifting moderate weight materials, standing, or walking continuously.
Little or no exposure to hazards such as dust, fumes, or extreme temperatures, airborne or blood borne pathogens, extreme temperatures, or allergens.
Ability to detect and translate speech or other communication required. May occasionally require the ability to distinguish colors and perceive relative distances between objects.
Occasional exposure to dust, noise, temperature changes, or contact with water or other liquids. Work is performed in an environmentally controlled environment.
Exhibit confidentiality, honesty, and actions that build trust and strengthen relationships. Listen to others and effectively communicate in a clear and concise manner through written and verbal communication. Demonstrate respect and commitment to the values of diversity and equity; seek out and incorporate diverse perspectives into decision making.
Excellence and Creativity
Exhibit initiative and ingenuity by taking ownership of tasks to proactively improve services, avoid problems, or develop opportunities. Generate novel and valuable ideas to impact institutional missions.
Identify and implement new methods to increase efficiency and quality.
Education and Development
Displays an ongoing commitment to continuous learning and self-improvement in one’s area of responsibility. Actively seek out mentorship and learning opportunities that can be applied to current and future work activities. Develop and maintain professional affiliations. Participate in design, development, and/or evaluation of instructional materials, methods, courses, or programs.
Agility and Judgment
Remain flexible and versatile in rapidly changing environment and adapt quickly to changing circumstances. Change behavioral style or method of approach when necessary to achieve a goal. Make timely and sound decisions based on analysis of information, experience, and logic. Show reliability and accountability in the successful completion of all work.
Stewardship and Institutional Citizenship
Support transformational change to achieve institutional vision and strategies. Be an active and thoughtful participant in institutional initiatives, meetings, and committee work. Conserve resources and use in an efficient and cost-effective manner across all institutional missions. Look for ways to improve and promote quality within area of influence.
Employment in this position may be contingent upon successfully completing a background and criminal history check, caregiver background check in accordance with the Wisconsin Caregiver Background Check
Law, physical examination, and / or driving record check.
Equal Opportunity Employer
The Medical College of Wisconsin is an affirmative action / equal opportunity employer and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, veteran status, disability, or sexual orientation.
Diversity and Inclusion
The Medical College of Wisconsin defines diversity as a commitment to recognizing and appreciating the variety of individual differences in an environment that promotes and celebrates individual and collective achievement. The diversity of MCW continues to be an important source of innovative ideas and creative
Employees that have access to MCW, affiliate, subsidiary, or student data or Protected Health Information
(PI), or research protected information are obligated to protect the confidentiality and proper use and access of this information in order to prevent loss, misuse, unauthorized access, unnecessary identification,
This job description is not an employment contract and the Medical College of Wisconsin may modify this document at any time. This document is intended to indicate the types of tasks and levels of skill, effort, and responsibility required by positions assigned this title. This information shall not be construed as a declaration of the specific duties and responsibilities of any particular position. It is not intended to limit or modify the right of any supervisor to assign, direct, and control the work of direct reports. The functions described are not to be interpreted as exclusive or all-inclusive of the various functions performed.
This Job Post expires on Friday January 18th, 2019